Questions... lots of questions!

Morning bloggers!
I am in desperate help of having some questions answered. I KNOW that you can help me. First, I LOVE to teach by anchoring to a book or story. But I am struggling with the organization of the books and lessons. When we were a reading first school and had to do vocabulary driven read a louds, our literacy coach would create a folder system and we would check out the folder we needed and return it when finished. I guess that I am wishing that I had something like that now. But here is where the problem or potential problem comes in... if I pull and store those books in folders, then I don't have a copy in my classroom library. ugh! I guess the problem actually goes deeper... as I am adding wonderful resources from places like TPT, or through workshops, I am struggling to keep it all organized! If you have a blog post or can share how you keep your teaching books organized, or the bigger picture all the teaching themes organized... please share the link - I'm on my knees begging here.

Ok so now to problem number 2! I have torn the "stuff" that holds the knee cap in place and possibly broken something close to the tear. So I have been taken off work. I've cried, I've screamed, but the reality is that I get a few days of vacation until my case moves from the workers comp doctor over to the orthopedic doctor. I'll admit it, I'm a control freak! Not so much with people or the kids but it comes screaming to the surface when you start talking about the "stuff" in my room! My class this year is just not the group to keep things in order. They just don't care. I've tried to minimize the "stuff" that they will be using down to the "I don't care if it gets lost or broken" stuff. I guess it helps to know that each child had crayons with their name on them kept in a bag in the center of their table. These are now in my closet and the "group" work crayons are in the table buckets. I'm the kind of person who doesn't like my marker tips smooshed or my crayons broken. And some of my students are too, so we label everything! This really helps to teach responsibility, but I've got 3-4 that just could care less.

I'm faced with writing sub plans and creating centers that the sub can actually run. Mind you most of our subs have a high school diploma and really feel that they don't need or have to teach anything. The end of that is BIG because I need them teaching... but I can't write plans that are too long or they just stop reading and following them. So how do you handle subs in your room? And what if it's more than one day... say 2-3 weeks to recover from surgery?

Thanks for helping....